UPDATE: June 25 remains the deadline to postmark payment to the AP Program even if students are taking later makeup digital exams. Your invoice is directly generated by AP Registration and Ordering using the information from your exam order and emailed to you at the end of Administration 3. This invoice will include exam fees for students who were scheduled for Administration 3 exams and students who are scheduled for makeup testing after Administration 3. Be sure to indicate all known unused paper exams, Chinese and Japanese exams, and Art and Design portfolios and request any late order fee waivers before your invoice is generated. Unused Administration 2 digital exams will automatically be reflected in AP Registration and Ordering in early-to-mid June, before invoices are sent to schools.
If there are unused digital exams from Administration 3 or Administration 4, your invoice will be subsequently updated. For any overpayments resulting in a refund, AP will issue and mail a refund check to your school.
This page provides a summary of the invoice process. For full details, review the “Access and Pay Your Invoice” section in the AP Coordinator’s Manual, Part 2.
Before the Invoice Is Generated
To ensure your invoice is accurate, complete the following steps by the deadlines shown:
- Indicate students eligible for fee reductions: In AP Registration and Ordering, make sure the fee reduction status is indicated as Reduced in the Fee Status column for all students who are eligible for a College Board fee reduction by April 30, 2021 (11:59 p.m. ET). See the AP Coordinator’s Manual, Part 1 for details about the AP fee reduction policy and eligibility criteria.
- Indicate unused exams: To ensure your packing list and invoice are accurate, indicate any unused exams per student per exam in AP Registration and Ordering. You must make sure unused exams are indicated before your school’s invoice is generated. If you don’t indicate unused exams by this time, you’ll be invoiced the full exam fee for those exams. The invoice will be generated and sent to you after Administration 3.
- Request late order fee waiver for homeschooled, virtual school, or independent study students: Call AP Services for Educators to request the late order fee to be waived for these students.
Accessing Your Invoice
You’ll receive an email from College Board with your invoice at the end of Administration 3. If you haven’t received this email by the week after Administration 3 ends, go to AP Registration and Ordering to see if your invoice is available. If it’s not available, please contact AP Services for Educators.
You can view and download a PDF copy of your invoice by going to the Packing List and Invoice page in AP Registration and Ordering.
Returning Your Invoice with Payment
From the email or in AP Registration and Ordering, click Print Invoice and print the number of copies you need. If you owe a balance, mail the final invoice and payment to the AP Program by June 25, 2021, using the envelope provided with your exam shipment. If you lose the envelope that came with the exam shipment, you’ll find the mailing address on the invoice.
All checks should be made payable in U.S. dollars to College Board.
Some states also require schools claiming state fee reductions to send them a copy of the invoice. Review 2021 state subsidy information.
Deadline to Return Payment
UPDATE: The postmark deadline for invoices and payments submitted to the AP Program is June 25, 2021. Late payments incur a $225 late fee.